Pricing
Replace GoHighLevel + forms + automations + task boards with a system that also holds students, tuition, and classes. Plans scale with active students. AI, SMS, and document extraction stay credited so costs stay predictable.
$249/mo
$2,490/yr · Up to 75 active students
5 staff seats
Portal, core admissions, tuition ledger, classroom, and email.
$399/mo
$3,990/yr · Up to 200 active students
15 staff seats
Full pillars — leads through registrar — plus lead-ad ingest and light AI.
$799/mo
$7,990/yr · Up to 500 active students
40 staff seats
Multi-agent AI, higher usage credits, and priority support.
Enterprise (500+ students / multi-campus): custom. Overage: +$3 per active student / month, or upgrade to the next band.
Cost example
Many career schools pay separately for CRM, forms, automation, and tasks — then still lack a real student system. Cohort Bay replaces that stack.
Typical stack today
Often $220–$350+/mo — still no full SIS
Cohort Bay
For ~70 students: Starter $249 — CRM + forms + workflows + tasks + student records
vs tool stack
GoHighLevel, Jotform, Make, and Asana each do a slice. Cohort Bay is built so those slices share one student record.
| Capability | Cohort Bay | GoHighLevel | Jotform | Make | Asana |
|---|---|---|---|---|---|
| Lead CRM / pipeline | Yes | Yes | — | — | Partial |
| Application forms | Yes | Partial | Yes | — | — |
| Automations / workflows | Yes | Yes | Partial | Yes | Partial |
| Staff task boards | Yes | Partial | — | — | Yes |
| Student SIS record | Yes | — | — | — | — |
| Tuition / invoices | Yes | Partial | Partial | — | — |
| Classes, attendance, grades | Yes | — | — | — | — |
| White-label student portal | Yes | Partial | — | — | — |
vs student systems
Schools often mix an LMS (teaching) with an SIS (records + billing) and a CRM (leads). Cohort Bay is an SIS built for cohort / career schools — with CRM and classroom ops in the same product — not a Canvas replacement for large online course catalogs, and not a full college campus suite.
Cohort Bay
Leads → admit → enroll → bill → teach for cohort-based schools. Band pricing from $249/mo.
Populi
Small-college stack including aid, campus life, deeper LMS. Typically $199 + $9 / billable student / mo.
Canvas
Course delivery at scale. Needs a separate SIS for admissions, tuition, and official records. Contract / quote pricing.
Classe365
Core student system with paid add-ons (CRM, LMS, fees, etc.). Published core bands; full TCO depends on modules.
| Capability | Cohort Bay | Populi | Canvas | Classe365 |
|---|---|---|---|---|
| Full SIS (records, enrollment, billing ops)Canvas is an LMS — teaching layer that usually sits beside a separate SIS. | Yes | Yes | — | Yes |
| Built for cohort / career schoolsPopuli leans small colleges; Canvas is institution LMS; Classe365 is modular K–12/higher. | Yes | Partial | Partial | Partial |
| Admissions CRM + pipeline boards | Yes | Yes | — | Partial |
| Lead ads (Meta / TikTok / Google) | Yes | — | — | — |
| Student records, enrollment, registrar | Yes | Yes | — | Yes |
| Student billing & payment plans | Yes | Yes | — | Partial |
| Classroom: assignments, grades, attendanceCanvas is deepest for course delivery; Cohort Bay is classroom ops inside the SIS. | Yes | Yes | Yes | Partial |
| Rich LMS (lessons, LTI, large courses) | Partial | Yes | Yes | Partial |
| Document templates & e-sign flows | Yes | Partial | — | Partial |
| Federal financial aid / DoED | — | Yes | — | Partial |
| Housing, library, bookstore, alumni | — | Yes | — | Partial |
| Transparent public pricingPopuli publishes $199 + $9/student. Canvas is quote/contract. Classe365 publishes core bands + paid modules. | Yes | Yes | — | Partial |
Enterprise SIS suites (Ellucian Banner, Workday Student, etc.) are built for large universities and are usually multi-year, quote-only projects — a different buyers’ category than cohort / career schools.
At 75 students
Cohort Bay Starter$249/mo
Populi (~$199 + $9×75)~$874/mo
Canvas + separate SIS/CRMQuote stack
At 200 students
Cohort Bay Growth$399/mo
Populi (~$199 + $9×200)~$1,999/mo
Classe365 core + modulesVaries
Next step
We’ll map your current tools and student count to a plan.
